Process & Timeline
Process & Timeline
How the Small Business Vouchers (SBV) Pilot process works:
SBV will accept requests from qualified small businesses. Here's information on when and how to apply.
Submitting a Request
NOTE: The U.S. Department of Energy (DOE) has changed the application process for Round 3. For this Notice, applications must be submitted through DOE's on-line Application System, EERE Exchange. Please follow the steps below to complete your application.
To request assistance from the Department of Energy (DOE), register through the Office of Energy Efficiency and Renewable Energy’s Funding Opportunity Exchange (EERE Exchange). Please follow these steps when preparing your RFA.
Step 1: Confirm your eligibility at SBV Eligibility Check.
Step 2: Go to EERE Exchange at EERE Exchange On-line Application Portal.
Step 3: Create an Account by clicking on the "Register" link on the left navigation bar of the Exchange homepage (or login to your existing account).
Step 4: Click on the "Funding Opportunity" Link on the left navigation bar.
Step 5: Enter DE-SBV-0000999 in the FOA Number Field and hit "enter".
Step 6: Click on the orange DE-SBV-0000999 shown in the FOA Number Column.
Exchange will take you to the EERE Small Business Vouchers Round 3 Notice
Step 7: Click on the "Apply" button in the upper right corner of the Notice Description Page.
Step 8: Complete the requested information in each Tab and hit the "save" button.
Step 9: Upload the required application documents (see note below) and provide the requested information.
NOTE: For your convenience DOE has provided a template titled "SBV Request for Assistance (RFA) Template". This template is available on the Notice Description Page under the "Documents" section. You are not required to use this template but you are required to provide all the information requested. Further instructions are located in Section I of the Notice of Opportunity: Request for Assistance.
You will receive an automated email from EERE Exchange once you successfully submitted your application.
For assistance with EERE Exchange issues contact the EERE Exchange Helpdesk at EERE-ExchangeSupport@hq.doe.gov.
Non-proprietary info — Please do not provide any trade secrets, confidential or proprietary information in the Request for Assistance or in supporting documentation (including resumes). The U.S. Government is not liable for the disclosure or use of any information contained in the Request for Assistance or in supporting documentation (including resumes).
Submissions are considered final. Withdrawals are not encouraged. In an emergency please send an email to email@example.com.
If you are interested in getting more information about lab capabilities prior to your submission, each of the nine SBV Pilot opportunity areas has a point of contact to answer your questions. Contact info for the points of contact is here.
Conflict of interest/fairness of opportunity — The DOE and the SBV Pilot Labs will broadly circulate the DOE Notice of Opportunity to the small business community in order to ensure fairness of opportunity.
Review and Selection
Requests for assistance (RFA) will be evaluated in accordance with the following criteria: (Read the Notice of Opportunity for details.)
1. Potential for Impact (33%)
2. Problem Definition (33%)
3. Team and Resources (33%)
Anticipated Review and Selection Schedule: The SBV team will employ a 3-phase review process.
Phase 1: An external (non-lab) merit review committee will review each RFA and make the first down-selection.
Phase 2: Labs will work with DOE to determine the optimal lab-company match to enter into the semi-finalist review phase. Semi-finalists will be matched with a lab researcher and have approximately 4 weeks to work with their lab researcher to develop a brief statement of work and budget for final review by DOE.
Phase 3: DOE Technology Offices will select SBV projects to enter into final award negotiations.
Finalizing Statement of Work and SBV Agreements
Once approved, national laboratories will notify the requesting small business and begin finalizing a statement of work and budget. At this time, the requestor will be required to provide detail on how it will meet the 20% cost-share requirement of the SBV pilot.
Please refer to the Notice of Opportunity: Request for Assistance for more information on the evaluation criteria, selection process, and cost share requirements.
Round 1: CLOSED
Round 2: CLOSED
Round 3: CLOSED
- Download the Notice of Opportunity: Request for Assistance (RFA)
(PDF | MS Word)
- Download the Request for Assistance (RFA) Template
(PDF | MS Word)
- Download Round 3 fact sheet (PDF)
- Download Round 3 infographic (PDF)
- Download Summary Slide (PPT)
- Download Additional Questions (Excel)
- SBV Pilot: Round 3 Overview Webinar and Slide Presentation
- SBV Pilot: Round 2 Overview Webinar and Slide Presentation
- SBV Pilot: Round 2 Overview for the Manufacturing Extension Program (MEP) Webinar and Slide Presentation
- SBV Pilot: Round 1 Feedback Webinar
- 4/21/17: Energy Department Announces New National Laboratories Collaborations with 38 Small Businesses
- 8/18/16: DOE Awards 43 New Business Laboratory Collaborations Under SBV
- 3/27/16: Kennewick Company Picked for DOE Pilot Program
- 3/10/16: DOE Small Business Vouchers Pilot selects 33 Small Businesses for Lab Collaboration
- 3/10/16: SBV Round-One Winners
- 9/23/15: SBV Pilot Launch Release